Privacy Policy
Last updated: [Date]
BrassSmile (“we,” “us,” or “our”) is committed to protecting the privacy of our patients and website visitors. This Privacy Policy explains what information we collect, how we use it, and the choices you have.
1 Information We Collect
Information you provide directly, such as:
- Name, contact details, and date of birth
- Insurance and billing information
- Medical and dental history shared during appointments or intake forms
- Messages sent through our contact form, email, or phone
Information collected automatically when you visit our website:
- IP address, browser type, and device information
- Pages visited and time spent on our site
- Cookies used for site functionality and analytics
2 How We Use Your Information
- Schedule and manage appointments
- Provide treatment and maintain accurate dental records
- Process insurance claims and billing
- Send appointment reminders and relevant updates
- Improve our website and services
- Comply with legal and regulatory recordkeeping requirements
3 How We Protect Health Information
Dental and medical records are treated as protected health information. We maintain administrative, technical, and physical safeguards to keep this information secure, and we limit access to staff directly involved in your care or billing. We do not sell patient health information.
4 When We Share Information
We may share your information with:
- Insurance providers, for billing and claims purposes
- Specialists or labs involved in your treatment, with your consent
- Service providers who support our operations, under confidentiality agreements
- Authorities, where required by law
We do not share your information with third parties for their own marketing purposes.
5 Cookies & Website Analytics
Our website may use cookies to remember your preferences and understand how visitors use our site. You can disable cookies through your browser settings, though some site features may not work as intended.
6 Your Rights
Depending on your location, you may have the right to:
- Request a copy of your records
- Request corrections to inaccurate information
- Ask how your information has been used or shared
- Withdraw consent for non-essential communications
To make a request, contact us at privacy@brasssmile.com.
7 Data Retention
We retain patient records for the period required by applicable dental board and healthcare regulations in our jurisdiction, after which records are securely disposed of.
8 Children’s Privacy
If we provide care to minors, information is collected and used only with parental or guardian consent, consistent with applicable law.
9 Changes to This Policy
We may update this Privacy Policy from time to time. The “Last updated” date at the top reflects the most recent revision. Significant changes will be communicated to patients where appropriate.
10 Contact Us About Privacy
Questions about this policy or how your information is handled?
Email: zhentechsolutions31@gmail.com
Mail: [Practice Name], [Street Address], [City, State, ZIP]